Job Information Management Specialist, Sydney

Information Management Specialist | Baseline Cleared | Hybrid - Sydney

Cleared Recruitment is proud to be working with a major global technology provider supporting critical defence and government communication capabilities across Australia and allied nations.

We are currently seeking a skilled Baseline Information Management Specialist to join their high-performance team in Sydney (hybrid work environment). This role will initially be a 6-month fixed-term opportunity with the potential to convert to a permanent position.

You will be responsible for rebuilding and administering document libraries, metadata frameworks, and structured repositories across Office 365 platforms-ensuring secure, compliant, and user-friendly document control systems that align with global records governance policies.
This is a hands-on position requiring strong collaboration with UK-based stakeholders and internal teams across multiple jurisdictions. You'll work at the forefront of SharePoint migration, information lifecycle governance, and user training delivery.

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  Design, implement and maintain document libraries, metadata structures, and permission controls across SharePoint, OneDrive, and Teams.
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  Lead and execute document migration projects from legacy systems into Office 365, preserving structure and data integrity.
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  Support records management processes including retention schedules, legal holds, archiving, and secure disposition.
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  Standardise and maintain corporate document templates ensuring regulatory, branding, and accessibility compliance.
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  Contribute to the development of policies aligned with AIIM, ARMA, ISO 15489, and privacy frameworks (e.g., GDPR).
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  Support eDiscovery, audit preparation, and compliance with internal and external standards.
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  Deliver tailored user training, knowledge articles, and ongoing support to enhance information management maturity.

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  Baseline security clearance is mandatory (must be an Australian Citizen).
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  5+ years' experience in information or records management, document control, or knowledge management roles.
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  Demonstrated expertise in Office 365 administration, particularly SharePoint, Teams, and OneDrive.
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  Strong knowledge of metadata frameworks, classification standards, and document lifecycle processes.
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  Excellent stakeholder engagement and the ability to communicate across geographically dispersed teams.
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  Proven experience delivering training, supporting change management, and driving end-user adoption.

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  Hybrid work model (Sydney-based office + WFH)
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  6-month fixed term with potential for permanent conversion
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  Work with a leading international defence technology organisation
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  Influence and uplift strategic information management practices
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  Competitive remuneration package

Interested?
Reach out to Daniel on 0424 906 007 or email for a confidential discussion.

At Cleared Recruitment, we connect skilled professionals with opportunities in Defence, Intelligence, and National Security.
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